How to Set Up Your Domain Email on Outlook on Your Laptop

Design4africa is your Web Host & Email Provider, managing your Domain & Web Storage for your website. With this guide, you can easily set up your domain email (e.g., info@yourdomain.co.za or sales@yourdomain.co.za) on Microsoft Outlook on your laptop, allowing you to send and receive emails directly through the Outlook application.

How to Set Up Your Domain Email on Outlook on Your Laptop

Step 1: Open Microsoft Outlook on your laptop. If it’s your first time using Outlook, a setup wizard will appear automatically. If not, click File in the top left corner, then select Add Account.

Step 2: In the "Add Account" window, enter your full domain email address (e.g., info@yourdomain.co.za) in the email field. Click Advanced options, check the box for Let me set up my account manually, and then click Connect.

Step 3: Choose IMAP as the account type on the next screen, then click Next. (IMAP is recommended as it syncs your email across devices.)

Step 4: On the "IMAP Account Settings" screen, enter the following details:

Incoming mail server: mail.yourdomain.co.za
Outgoing mail server (SMTP): mail.yourdomain.co.za
Username: Your full email address (e.g., info@yourdomain.co.za)
Password: Your email password
Click Next to proceed.

Step 5: If prompted, click More Settings or Advanced (this may appear automatically). Go to the Advanced tab and set:

Incoming server (IMAP): Port 993, Encryption: SSL/TLS
Outgoing server (SMTP): Port 465, Encryption: SSL/TLS
Then, go to the Outgoing Server tab, check My outgoing server (SMTP) requires authentication, and select Use same settings as my incoming mail server. Click OK.

Step 6: Click Next. Outlook will test the connection. If successful, you’ll see a confirmation message. Click Finish to complete the setup.

Step 7: Return to the main Outlook window. Your domain email will now appear in the left sidebar, and your emails will start syncing.

Notes for Success

In Step 4, ensure the server is entered as mail.yourdomain.co.za (replace "yourdomain.co.za" with your actual domain). Typos here will prevent Outlook from connecting.
In Step 5, the port numbers (IMAP: 993, SMTP: 465) and SSL/TLS settings are critical for secure email transmission. If Outlook doesn’t connect, double-check these under Advanced settings.
If you don’t know your email password, click here to learn how to reset your domain email password.
If the setup fails, ensure your laptop’s internet connection is active, as Outlook needs to verify the server settings online.